Next Gen Program Coordinator
Reports to: Executive Director
Date: January 2022
Salary: TBD depending on experience, plus benefits including health, dental, vision, retirement, and paid time off.
Great Lakes Center for the Arts is seeking a Next Gen Program Coordinator who brings a passion for youth and the arts to inspire the next generation. This position would be a great fit for someone looking to build and broaden their existing skillset at a mission-driven performing arts organization and could either be part or full-time, depending on the candidate.
We are looking for someone who understands the school culture and has a strong desire to engage students with the performing arts. The ideal candidate thrives on communication, organization, and bringing things to fruition. This person will join an outstanding team looking to share performance and youth education opportunities through school matinees and exceptional experiences that align with the Center's regular programming. This position requires initiative, organization, and collaboration with staff, school partners, artists, donors, foundations, and the Board of Directors.
This work seeks to advance the vision, mission, and impact of the Great Lakes Center for the Arts.
Think you might be a good fit? Please submit a letter of interest, resume, and names and contact information of three professional references to email@example.com with the subject line "Next Gen Program Coordinator" by Friday, December 17, 2021. This position may be filled at any time during the application process.
The Next Gen Program Coordinator is responsible for programming and implementing educational events, connecting with schools, organizations, and families, and assisting with securing funding for Next Gen by building relationships with donors and foundations.
Essential Duties and Responsibilities
Next Gen Programming
- Research educational in-person and virtual events offered throughout the country, contact artists/agencies, book events, review contracts for Next Gen programming
- Communicate with GLCFA staff to ensure smooth load-ins, tech support, artist logistics and relations, and volunteer corps
- Provide content to the marketing team for social media posts, webpage content, board reports, newsletters
- Reach out to school districts’ personnel to announce programming, take registrations, and provide curriculum materials
- Lead the Teacher Advisory Committee to create lesson plans and curriculum connections
Next Gen Events
- Oversee all operations relating to Next Gen programs
- Work at Next Gen matinee, evening, and weekend performances
- Manage logistics for Next Gen school matinees including all communication with school districts/teachers/homeschool families, bus reimbursement, book distribution when necessary, seat maps, procedures, and protocols
- Work with the Box Office Manager to train and schedule volunteers for NG events.
- Manage registrations, track attendance, create, distribute, and analyze surveys to collect data for NG events
Next Gen Educational Opportunities
- Seek out educational opportunities that align with the GLCFA regular events (e.g., dance studios to attend the Joffrey Ballet evening event, AP Gov classes to attend a lecture by Senator George Mitchell, and theater classes to participate in improv master classes with Second City, youth choirs to attend Matthew Morrison, etc.)
- Coordinate student activities and engagement, including master classes, meet and greets, photo ops, and the like
- Recruit, interview, train, supervise, and evaluate university interns, including facilitating and serving as a liaison between interns and GLCFA leadership, assisting with securing housing as needed
Next Gen Support
- Establish, maintain, and grow relationships with Next Gen donors and foundations, including regular communication and updates on NG activities
- Collaborate with the Next Gen family of donors to provide unique experiences for students, such as arranging book orders and delivery to area schools, underwriting opportunities, and special events
- Provide quarterly reports to the Board of Directors and attend the Education Committee meetings
- Provide support to the GLCFA staff as needed – executive, development, marketing, box office, house
- Assist with GLCFA events at the Center and out in the community as needed (e.g., Gala, summer and holiday seasons, year-round events, development gatherings, etc.)
- Provide support to the Gerber Strings Program as needed
- Work collaboratively with GLCFA departments, communicating courteously and professionally while maintaining working relationships with others in carrying out job functions
- Represent the organization in the community – school districts, funders, and stakeholders, as applicable
- Plan, organize, and facilitate meetings as needed
This job requires a bachelor’s degree, experience with coordinating events, a strong background in education, and a passion for the arts.
Knowledge, Skills, and Abilities Required for Successful Job Performance
- Excellent writing, editing, and communication skills
- Attention to detail
- Demonstrated self-starter with the ability to work efficiently and independently
- Ability to effectively organize time and anticipate, plan, and manage multiple priorities
- Knowledge of school culture
- Ability to make decisions and act within established policies and procedures
- Ability to perform accurate data entry into databases and create reports
- Verbal communication skills sufficient to effectively present information to a variety of audiences; written communication skills sufficient to draft educational, promotional, and marketing materials; and reading comprehension skills sufficient to read and understand varied narrative and financial documents and work-related materials
- Interpersonal skills sufficient to exchange and/or convey information, receive work direction, and maintain effective working relationships
- Ability to work independently and as a part of a team
- Evaluative skills, including the ability to conduct research, analyze, and make recommendations.
- Ability to maintain confidentiality when dealing with sensitive or private information
- Knowledge of and ability to operate standard office hardware and software, including databases, customer relationship management systems, and web-based software programs
Physical and Mental Requirements
Physical effort is light, with lifting or carrying limited to 25 pounds intermittently. Work will require extended use of a computer keyboard and monitor and driving throughout northern Michigan (mileage reimbursement at the federal rate).
Scope of Impact
The duties and responsibilities of this job are performed with latitude for independent judgment based on detailed knowledge of department or program policies, budget, procedures, and goals. Duties are performed in accordance with department and organizational policies; federal, state, and local regulations; and funder restrictions. The Next Gen Program Coordinator works with the Executive Director to discuss and receive direction on assignments, priorities, and overall work performance.
Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities.
Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently.
This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The senior management retains the discretion to add duties or change the duties of this position at any time.